Why is it that the seemingly simple tasks always end up taking up the most of your time and causing you the most headaches?
Setting up a basic email signature from your iPhone can be a pretty straightforward process and most people can figure this task out on their own.
But, have you ever tried including an image in your signature, such as a logo or social media icons?
Some people are under the impression that if you set up a signature in your email client, you should be able to send an email to yourself, copy and paste into the signature window on your iPhone and then all is well and good.
You may think it looks great from your end and send your message, only to find out that your recipient sees broken images.
I know this has happened to me, and after spending countless hours sending myself messages between desktop and mobile, I finally found a solution that works.
Steps to Creating an iPhone Email Signature with Logo
1.) First, make sure your logos and/or social media icons are in .gif or .png format since these seem to come through with the most clarity.
Also, you want to make sure they are sized appropriately for an email (between 150 – 200px wide is a good size range for a logo, social media icons are typically between 25 – 35px wide).
2.) Upload your logo or images to your webserver and make note of the full URLs. They should look something like this: https://www.yourdomain.com/wp-content/uploads/your-logo.png.
Note that the images need to reside on a public web server that everyone has access to, not on an internal company or personal drive!
3.) Next, create an HTML document with your signature, making sure to include the font styles and full URLs to your logo and/or social media icons.
Tip: Use basic system fonts that everyone has installed on their system (Arial, Helvetica, sans-serif, for example). If you don’t specify a font, Outlook will default to using Times New Roman.
Don’t know HTML? Simply copy the code from the window below and paste into a text editor such as Notepad or TextEdit, then save the file with an .html extension.
Make the appropriate changes to your signature, making sure to use the full public URLs of all your images, then save the file to your web server or shared location such as Dropbox or Google Drive and take note of the location.
4.) Navigate to the file location, open the file on your iPhone, then select and copy the whole signature, including the images.
5.) On your iPhone, tap on “Settings”, then “Mail”, then scroll down to “Signature”. If you wish to have more than one signature set up for your various email accounts, select “Per Account”. This should open up signature windows for every email account that you have set up on your iPhone.
6.) Tap on the window for the email account for which you want to set the signature and paste the signature that you copied from the HTML file into the window.
Next, shake your phone until the “Undo Change Attributes” window pops up, then click on “Undo”.
7.) Back out of the Settings window and that’s it – you’re all done! Your logo signature should be good to go. (Of course, it’s always a good idea to test!)
Setting up your iPhone signature is an important step in promoting your brand. But is your brand image consistent throughout all your marketing materials? If not, we can help! From logos to flyers, social media headers to PowerPoint decks, no job is too small. Request a quote today!